In today’s competitive event space, event branding is more than just a logo on a flyer. It’s about creating immersive experiences that reinforce your message and connect attendees with your brand in memorable ways. From custom-branded phone charging stations to interactive touch screens and LED displays, you can integrate your company’s identity throughout the event space. Here’s how you can make your event stand out with custom branding:

1. Custom Branded Phone Charging Stations

Phone charging stations are increasingly popular at events like trade shows, festivals, and corporate meetings, offering a valuable service to attendees. By customizing these stations with your brand’s logo, colors, and messaging, you can enhance your brand visibility. A study by EventMB shows that over 89% of event organizers consider charging stations essential for enhancing the guest experience. With attendees frequently returning to recharge their devices, your branding remains front and center, making it a perfect place for continued brand exposure.

2. Custom Branded Interactive Touch Screens

Interactive touch screens are more than just a modern feature at events; they’re a powerful tool for delivering information and engaging with your audience. These screens can be customized with your branding, allowing attendees to interact with your products or services through branded apps or content. According to Freeman’s Event Research, digital and interactive elements at events can increase attendee satisfaction by 30%. You can customize the user interface with your colors, logos, and messaging, ensuring that your brand is consistently represented as users navigate through content or participate in touch-based activities.

3. Digital Signage LED Displays for Branded Visuals

LED displays are ideal for projecting large-scale branded content such as logos, live social media feeds, or sponsor highlights. These displays are highly customizable, providing a dynamic way to showcase your brand or partner brands throughout the event. According to Statista, large event digital displays, including LED screens, are expected to see an 8% increase in adoption by 2025 as brands shift towards more immersive visual technologies. With LED displays, you can adapt the messaging in real-time, keeping the visuals fresh and relevant while ensuring maximum brand visibility.

Integrated Brand Messaging Across All Platforms

To maximize the effectiveness of your branding strategy, it’s essential to maintain consistency across all digital and physical platforms at your event. By aligning the branding on charging stations, touch screens, and LED displays, you create a cohesive experience that reinforces your brand at every touchpoint. Custom branding also enhances sponsorship value. According to Eventbrite, 84% of event sponsors value digital branding opportunities as a way to directly connect with attendees. Incorporating sponsor logos into custom-branded event tech like charging stations or LED walls can increase sponsor satisfaction and ROI.

Conclusion: Custom branding at events is no longer optional; it’s a necessity for creating memorable and immersive experiences. With solutions like branded phone charging stations, interactive touch screens, and LED displays, you can take your event to the next level while increasing brand engagement and visibility. By integrating your brand across these innovative technologies, your company becomes a central part of the attendee experience, ensuring your message is seen, felt, and remembered long after the event is over.

If you are considering custom branded charging stations, interactive touch screens or LED digital signage for your event, contact us for a custom quote.

Types of custom content for digital touch screen monitors:

Renting digital touch screen monitors for events are essential for displaying custom content for attendees to engage with. There are endless customization options for the content. Many events will provide content such as:

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Event Agenda Overview on Digital Touch Screen Monitors

Easily provide a layout of the event agenda so attendees can be guided to sessions and speakers. The agenda overview on the digital touch screen monitors is better than the traditional cardboard signs because it can be updated in real time. With a cardboard sign if the agenda is updated the sign will become useless, whereas with the touch screen monitors the information will automatically be updated.

Floor Plan and Map on Digital Touch Screen Monitors

Often times attendees are unfamiliar with the event space and need directions on how to get around and find exhibitors or session halls. With digital touch screen monitors, it can be easy to build out a wayfinder or exhibit floor plan for attendees to get directions and guidance on how to navigate the event space. We can create the floor plan for you or tap into your existing floor plan for easy integration.

QR Codes on Digital Touch Screen Monitors

QR codes are a great way to engage attendees and present them with certain information. A lot of events have apps that they want attendees to download, and QR codes on the digital touch screen monitors are a great way to push that.

Sponsor List on Digital Touch Screen Monitors

Most events rely on sponsorship from companies looking to get exposure. Digital touch screen monitors are a great way to display multiple sponsors or highlight just one sponsor. The touch screen monitors are 50 inches of screen which make them stand out and provide a great sponsorship platform for any event.

Types of Custom Content on Digital Touch Screen Monitors

If you are considering digital touch screen monitors for your event, contact us for a custom quote.

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Here’s an overview of the benefits and pricing associated when you want to rent digital signage at your event. We also go over the types of customizations and custom content that is possible when renting digital signage for events.

Digital Signage Rentals For Events | Top 10 Benefits

  1. Digital signage rentals are a great way to add interactive technology to any event.
  2. Digital signage rentals come in a variety of sizes, ranging from small tabletop units to large wall-mounted displays.
  3. This technology can be used for a variety of purposes, including presentations, gaming, and interactive displays.
  4. Interactive digital signage monitors for events are typically rented for short-term use, such as for a single event or a few days.
  5. The equipment comes with a variety of features, including touch-sensitive screens, built-in speakers, and built-in cameras.
  6. Renting digital signage for events can be used to create interactive experiences for guests, such as virtual tours, quizzes, and games.
  7. Digital signage at events are typically powered by either a computer or a dedicated touch screen device.
  8. Digital signage rentals can be used to create a more engaging and interactive environment for guests.
  9. Interactive digital signage is often used in corporate events, trade shows, conferences, and other events.
  10. Renting digital signage can be a cost-effective way to add interactive technology to any event.

How Much Does it Cost to Rent Digital Signage for Events? Pricing and More

The prices to rent digital signage for events varies on a few things such as the size of the monitor and the type of digital signage you need. On average, you can expect to be paying anywhere from $750 to $2500 or more for renting digital signage. The pricing will also vary depending on how long the event is and how much custom content you want to build out. It’s best to contact a digital signage rental company directly to get an accurate quote for your specific needs.

Pricing Breakdown for Digital Signage Rentals for Events

Veloxity is a top rated provider of digital signage rentals for events. With a price match guarantee, we will always ensure you are getting the most value from your event budget. Here’s an overview of pricing for renting digital signage:

There is generally a customization cost associated with renting digital signage for events. This is for customizing the custom content you want on the digital signage. If you simply want basic content such as static images or videos rotating there is no additional cost. If you are looking to build out an interactive platform and buttons the customization fee is usually a fixed cost of $750, regardless if you are renting 1 or 100 units.

Shipping is another cost to consider, which can range from $200 to $300 per unit, depending on the location of the event and the number of units you plan to rent.

rent digital signage for events
Rent digital signage for events

Types of Customizations for Digital Signage at Events

With renting digital signage for events, there are many customization options to consider. Here’s a list of common customizations:

rent digital signage for events
Rent digital signage for events

Interested in renting digital signage for events? CONTACT US HERE to receive a same-day custom quote for your event. Rental pricing starts at just $980 for up to a 2 day event.

Are you looking for a way to make your next event more engaging and memorable? Interactive touch screen monitor rentals are a great way to do just that.

Renting touch screen monitors for events provide a modern and interactive way to engage with your audience by providing on-site digital signage and making your event more memorable.

In this article, we’ll discuss everything you need to know about interactive touch screen monitors for events, including the types of touch screens available, the benefits of renting, and how to get started.

Benefits of Touch Screen Monitor Rentals for Events

1. Increased Engagement

Interactive touch screen monitor rentals can help you engage with your audience in a more unique way. By providing interactive content, you can create a more immersive experience for your guests. This can help to increase engagement with your event, as well as provide a more memorable experience for your guests.

2. Cost-Effective

Touch screen monitor rentals are also a cost-effective way to provide digital signage for your event. By renting touch screens, you can save money on purchasing the equipment outright, as well as save on the costs associated with installation and maintenance. Plus, you can easily upgrade your equipment as needed without having to purchase new hardware.

3. Versatile

Touch screen rentals are also incredibly versatile. You can use them for a variety of applications, from interactive presentations to digital signage. Plus, you can easily customize your touch screens to fit your needs, whether you need a single monitor or multiple monitors for a larger event.

Types of Touch Screen Monitor Rentals

1. Interactive Kiosks

Interactive kiosks are a great way to engage with your audience. These kiosks can be used for a variety of applications, from digital signage to interactive presentations. Plus, they are easy to set up and can be customized to fit your needs.

2. Digital Signage

Digital signage is a great way to provide information to your guests. With digital signage, you can easily display information, such as event schedules, maps, and more. Plus, you can easily update your digital signage as needed without having to purchase new hardware.

3. Touch Tables

Touch tables are a great way to engage with your guests in a more interactive way. These tables can be used for a variety of applications, from interactive presentations to digital signage. Plus, they are easy to set up and can be customized to fit your needs.

How to Get Started Renting Touch Screen Monitors

If you’re interested in renting touch screens for your next event, there are a few steps you’ll need to take. First, you’ll need to decide what type of touch screen rental you need. Once you’ve determined the type of rental you need, you’ll need to find a reputable rental company. Make sure to research the company’s reputation and read reviews to ensure you’re getting quality equipment. Finally, you’ll need to decide on a budget and determine how many touch screens you’ll need for your event.

Once you’ve taken these steps, you’ll be ready to rent

Factors to Consider When You Want to Rent Touch Screen Monitors For Events

1. Size

When renting touch screens, it’s important to consider the size of the screens you’ll need. You’ll want to make sure that the screens are large enough to accommodate your needs, but not too large that they take up too much space.

2. Resolution

You’ll also want to consider the resolution of the screens you’re renting. High-resolution screens will provide a better viewing experience for your guests.

3. Connectivity

Finally, you’ll want to make sure that the touch screens you’re renting are compatible with your other equipment. You’ll want to make sure that the screens you’re renting have the necessary ports and connections to connect to your other equipment.

Summary of Touch Screen Monitor Rentals

Touch screen rentals are a great way to engage with your guests and provide them with an interactive experience. With touch screen rentals, you can easily upgrade your equipment as needed without having to purchase new hardware. Plus, you can customize your touch screens to fit your needs. When renting touch screens, it’s important to consider the size, resolution, and connectivity of the screens. Once you’ve taken these steps, you’ll be ready to rent touch screens for your next event.

Where can I find touch screen monitor rentals?

If you’re looking for touch screen rentals, there are a variety of companies that offer this service. Many of these companies have websites where you can browse their selection of touch screen rentals and find the one that best suits your needs. You can also contact the company directly to ask about their rental options and availability. Additionally, you can search online for local businesses that offer touch screen rentals. This can be a great way to find a rental company in your area that offers the type of touch screen you need.

Veloxity is a top rated provider of interactive touch screen monitor rentals, contact us here to get a same-day quote customized for your event and needs.

How much do touch screen monitor rentals cost?

The cost of touch screen monitor rentals can vary depending on the size and type of touch screen you are looking for. Generally, you can expect to pay anywhere from $500 to $2000 or more for a touch screen rental. The cost will also depend on the length of time you need the rental for and any additional services you may require. It’s best to contact a rental company directly to get an accurate quote for your specific needs. Veloxity provides touch screen monitors rentals starting at $1,000 for up to a 3 day event. 

What is the largest touch screen size available for rental?

The largest touch screen size available for rental is an 86-inch interactive display. This display offers a full HD resolution of 1920×1080, and is designed to provide a smooth and responsive touch experience. It is also equipped with an anti-glare coating, making it suitable for use in bright environments. This display is perfect for events, conferences, and other large-scale gatherings.

How do I set up a touch screen monitor rental?

Setting up a touch screen rental can be a great way to provide interactive experiences for events and conferences. To get started, you’ll need to decide what type of touch screen you want to rent out, such as a multi-touch display or a single-touch monitor. Once you’ve chosen the type of touch screen, you’ll need to purchase the hardware and software necessary to make it work. You’ll also need to decide on a rental rate and create a contract for customers to sign. Finally, you’ll need to market your touch screen rental to potential customers and make sure you have a system in place to manage the rentals. With the right preparation, you can set up a successful touch screen rental business.

What is included in a touch screen rental?

A touch screen rental typically includes a touch screen monitor, a computer, and all the necessary cables and adapters for connecting the two. Depending on the rental company, it may also include a stand, a keyboard, and a mouse. Some rental companies may also provide additional accessories such as a stylus, a carrying case, or a protective cover.

How long can I rent a touch screen for?

The length of time you can rent a touch screen for depends on the rental company you choose. Some companies offer short-term rentals of just a few days, while others offer long-term rentals of up to a year or more. It’s important to check the terms and conditions of the rental agreement before committing to a rental, as they can vary from company to company. Additionally, some companies may offer discounts for longer rental periods.

What is the process for returning a touch screen rental?

If you need to return a touch screen rental, the process is fairly straightforward. First, you’ll need to contact the rental company and let them know that you’d like to return the touch screen. They will provide you with instructions on how to package the device and where to send it. Once the rental company receives the touch screen, they will inspect it to make sure it is in the same condition as when it was rented. If everything is in order, the rental company will issue you a refund for the rental cost.

CONTACT US HERE for a same-day quote on renting touchscreen monitors for events.

Here are the best cell phone charging stations to rent for your events:

When it comes to hosting events, it is essential nowadays to provide attendees with cell phone charging stations. There are many different sizes, shapes, and options that you can choose from so we have narrowed it down to the top 3 best cell phone charging stations for events:

Cell Phone Charging Station with Lockers at Events

1. Phone Charging Stations with Lockers

The most popular phone charging station at events has been the LockerPower, which features individual lockers. Each locker has built-in charging cables for all devices, including iPhones and Androids. The lockers are also big enough to charge most tablets. The Charging Station with Lockers comes equipped with fast charging technology, giving devices around 2% battery life for every 1 minute of charging. This popular model also features a display screen for custom branding your event or sponsors. The screen can display any amount of videos or images you want. Further custom branding is available with full custom wraps. Typically for a 1-2 day event, the rental fee is $740.

Portable Phone Charging Station for Events

2. Portable Phone Charging Station

Another popular charging station for events is the Power Pax, a portable charging station. It features individual portable chargers that have built-in cables. They can charge almost all iPhone and Android devices with fast charging technology. Each portable charge has a capacity of 5,000mah meaning that it can charge most phones twice over. Attendees simply borrow a portable charger and use it on the go. They return the portable charger when they are finished using it. The Power Pax comes with a charging bay that houses and recharges the portable chargers when they are not actively being used by attendees. Both the charging bay and each of the portable chargers can be custom branded for your event or sponsors. Typically for a 1-2 day event, the rental fee is around $260.

Cell Phone Charging Table for Events

3. Hightop Cell Phone Charging Table

Many events already utilize high-top or cocktail tables which may as well be converted with tables that can charge phones, laptops, and more. The Veloxity phone charging table for events features 4 charging cables on each corner, which accommodates charging for all major devices. Furthermore, the phone charging table comes equipped with 2 wireless charging pads. There are also 2 AC outlets built in for charging laptops and other devices. The charging table can be custom branded all around for your event or sponsors. Typically for a 1-2 day event the rental fee is around $540.

Rent cell phone charging lockers at events to combat attendee anxiety over low or dead battery

Imagine this

You are at an event that you have been planning on attending for months. You spent weeks preparing an outfit and your friends have heard nothing but you talking about this special event. The day of the event comes and you spend all morning on Twitter or Instagram Live sharing your anticipation with all of your followers. By the time you get to the event, your phone is on 12% and surely will not even last through the start of the event. There are some open outlets but you didn’t even bring a charger. The event finally starts but all that you can think about is how your phone is dead and you will not be able to share your excitement with your followers. The nerves and anxiety build up and you can no longer focus on the event, as the consistent paranoia of disconnect from the digital world has taken over.

Rent Phone Charging Lockers for Your Event

According to a new study made by LG, almost 9 out of 10 people said they “felt panic” when their cell phone battery dropped to 20 percent or lower. Battery anxiety is at an all time high and gets even worse at events where the importance of having a functioning phone is increased. As you begin to plan your next event, do not let battery anxiety impact the experience of your attendees. Rent phone charging lockers to ensure that your customers are happy and engaged, not in constant search for the nearest outlet. Phone charging lockers are perfect for any event and provide a safe and secure way for attendees to power up without having to wait at an outlet.

Not only will renting phone charging lockers increase customer satisfaction, but it provides a source for custom branding your event or sponsors through videos, images, and unique wraps.

Each phone charging station comes with 8 individual lockers. The LCD touch screen will prompt customers to select an open locker and enter a pin that they can use to later retrieve their device. The lockers are securely locked and glow red to indicate the occupied space. When the attendee decides to retrieve their device,  they must enter their pin number and the locker will easily and automatically open. No more sitting around an outlet, disconnected from both the digital and real world.

Relieving Attendee Anxiety  

Happy and satisfied customers make for successful events, so be sure to rent phone charging lockers for your next event.

The nightmare of an uncharged phone never has to ruin an event again. Get started on this quick and easy fix to your attendees’ battery anxiety.

With most attendees carrying one or more phones, it’s a no brainer that events should incorporate phone charging stations to keep attendees charged up and happy. Whether your event or meeting has 100 or 100,000 attendees, charging stations are always a good idea and can be tailored to meet your needs and budget.

Picking Phone Charging Stations for Your Event

When it comes to picking which charging stations, there are a variety of options to choose from depending on your space and plans. Some options include portable charging stations, table top charging stations, wireless charging furniture and more. But at events, the most popular type has been phone charging stations with lockers, which allow attendees to have a safe and secure charge.  The last thing an event planner wants to hear about from an attendee is that their phone got stolen.

Charging stations with lockers catch a lot of eyes and give event planners the opportunity for custom branding their event or selling a unique and engaging sponsorship. Some charging stations like the LockerPower, incorporate custom branding on a display screen where the event or sponsors can promote with videos, images, and custom surveys. For additional branding, there is the option to fully wrap the charging stations with a custom skin. Make sure to rent a phone charging locker that is also compatible with charging tablets, as some lockers are not big enough to fit them.

Incorporating Phone Charging Stations For Attendees

Event planners can take advantage of charging stations by placing them in high foot traffic areas such as near the registration desks, conference ballrooms, or main hallways. To further delight attendees, many events have incorporated a “relax and recharge” lounge where a combination of charging stations, couches and light refreshments give attendees another reason to love your event. If a charging station is sponsored by an exhibitor, there is the option to put them in or around their booth to attract foot traffic.

One of the toughest jobs faced by event professionals is captivating their attendees. Between juggling venue hire, sponsor prospecting and stakeholder management, there’s a lot that goes into organizing an event. A common pitfall can be neglecting or not maintaining attendee engagement leading up to an event. With a little planning and the right event app, driving engagement at your next event can be as effortless and rewarding for you as it is for your attendees.

Push Notifications

Keep your attendees in the loop by sending push notifications in the lead up to your event. Advertise speakers, exhibitors, sponsors, key event app elements or new content to keep your attendees checking back and engaged. Bonus points for making use of notification links to direct attendees to relevant pages.

Plan ahead of time, set up a document of all planned push notifications and times for stakeholder approval. You’ll then be able to pre-schedule your push notifications using your event app, leaving you to focus on running the event.

Gamification

Level up your event by introducing gamification. An event app leaderboard is a great way to drive app adoption rates and engagement. Attendees are rewarded with points and achievements for completing challenges, driving them to explore the event app and engage with their fellow peers. By providing a platform for friendly competition, you’ll be opening up a whole new means of social engagement, helping to break the ice before the event has even begun. There are also a number of opportunities to further encourage your delegates by offering up prizes for those highest scoring individuals.

Phone Charging Stations

It’s obvious that pretty much everyone these days has a cell phone and it’s important that your guests and attendees are able to charge their phones. Supplying phone charging stations for event goers to charge their devices is more beneficial than you might think. With charged phones people at a events can tweet, post a status to Facebook and Snapchat your event creating a buzz.

Interactive Sessions

Collaborate with your speakers to organize exciting and engaging sessions. Gather each speaker’s desired questions or event app live polls pre-event. Advertise these sessions through event app push notifications to help build interest and attendance. Couple this with the session bookmark feature to allow your attendees to customize their personal schedule.

Promotion

Build buzz around your event app by taking advantage of already established social media channels. Work closely with your sponsors, exhibitors and invited speakers to generate engaging content leading up to the event and share it on social media and within your event app. Consider creating a hashtag to further promote the event app and event. Lastly, get creative. A picture is worth a thousand words and a video is worth even more.

When you’re scouting locations for your event, easy access to power isn’t necessarily high on your list of “must-haves.” Whether your ideal venue is a warehouse, a large ballroom, or a hotel, one thing everyone is focused on is trying to create an event that attendees are able to enjoy.

Phone charging stations at events allow people to roam around freely and not have to worry about charging their phone, thus helping to contribute to attendee satisfaction. Here are 5 things you won’t have to worry about when choosing to use a phone charging station.

Buying extension cords at the last minute

An attendees closest power source might be 50 feet away from where they’d like to be at your event. Save yourself the hassle of buying extension cables last minute by choosing our battery-powered option instead.

Make sure attendees don’t trip over power cables

Running power cables can be a challenge if you don’t have much space to work with. We also understand that taped-down cables might not fit your aesthetic. Using a charging station alleviates the issue of having to run power cables in walkways or in areas where event attendees may trip over them.

Compete with others for an outlet

If you’ve ever attended an event where your battery died, you know all too well that finding an open outlet can be a challenge. Between vendors using outlets to power their displays, event staff shooing you away from outlets, and other attendees fighting to charge their devices, a spare outlet can be a rare commodity. Spare yourself the hassle by switching to phone charging units.

Worry about an unplugged unit

Have you ever done your laundry in a laundromat, only to come back and find your wet clothes on top of the washing machine and someone else’s dirty laundry in the wash? The same thing happens with power cables every day.

Tether yourself to the closest outlet

We know all too well that the right location can directly influence your success. If you’ve ever felt tethered to the closest outlet, using a charging unit will give you the freedom you need to roam!

What is the state of event marketing? Where is it going? These are the questions that Bizzabo sought to answer in their event marketing benchmarking and trends report.

For the report, they surveyed over 400 mid- to senior-level marketers from across the globe. The result is the Event Marketing 2018 report, which features hundreds of valuable insights.

The five main key findings from the report are compiled in this infographic so that busy marketers can absorb this need-to-know knowledge at a glance.

Infographic Event Marketing Research 2018

Are you struggling with event ROI? If so, it’s probably because there’s a lot that goes into the calculation of a successful event and most of it depends on your role. Here are the things you need to know to calculate it successfully.

In the simplest of definitions, return on investment measures what you spend on your event versus what you make. But there’s more to it than that. Because it’s not just your ROI. You have:

While all of these calculations take into account what’s put in and what’s received, when it comes to ROI calculations much of it falls upon the event planner to prove the return to others.

So how do you do it and ensure everyone is as satisfied with the financials as possible?

Steps to Calculate Event Return on Investment

To calculate ROI for event exhibitors, clients, and attendees you need to analyze the following and understand the influences of what goes into ROI for each segment.

What Is Return on Investment?

Return on investment in the generic sense tallies up everything spent on the event and everything made on the event. The equation is:

ROI = Net Profit / Total Investment x 100

This calculation gives the percentage of the increase or decrease on the event.

While you can leave it up to each group to calculate for themselves, and you’ll likely have to to a certain extent because there are numbers you simply won’t have, it benefits you to add to as much of that ROI discussion as you can.

After all, exhibitors are notorious for not following up on leads at trade shows, and that affects potential earnings. We can only imagine their hesitancy in doing a complex compilation of numbers that likely involve multiple people.

Why Calculate ROI for Others?

Without exhibitors/sponsors you might not have an event. If attendees can’t justify the expense, you’ll be shutting your doors. So don’t leave the number crunching solely up to them. Take the time after the event is over to look over their potential leads, attendance numbers, floor traffic, networking connections, activity, and more to get those numbers that will justify their interest next year.

What Goes into ROI?

The following things will influence event ROI:

  1. Understand Their Goals

Event ROI is somewhat based on goals. For instance, if your exhibitor is wondering whether attending your trade show was worth it, they need to ask themselves why they were there. If it’s to increase exposure, get interest for a new product line, or increase sales, these are all measured in very different ways. Sales will be a very cut and dry calculation, particularly if the product is sold at the show as a one-time offering. You simply add up what you sold at the time. If there’s a longer buying cycle with the product, you might also assign a value to leads you picked up from the show.

However, if the exhibitor went to make a name for their brand, sales may not be an expectation. In that situation, an increase in website traffic or social media shares or followers may be of more interest. Goals will factor into the ROI calculation so it’s important you understand what each person wants out of their investment.

  1. Know What They Care About and How That’s Measured

Again, as mentioned previously, the type of ROI largely depends on the person or group as well. For instance, an exhibitor will ultimately be deciding ROI and a cost-benefit analysis before a boss, board, or his wallet. A client may be analyzing what you were able to do versus others before you or when they handled it on their own. An attendee may be doing the ROI calculation based on fun factor: was it enjoyable and did I learn things I can use or meet people who will be helpful to me in the future?

  1. Analyze Timelines and Competition

Financial people may largely argue this point. You either made money or you didn’t. But timing can affect how people perceive the revenue. For instance, an exhibitor may only look at orders received during the show, leaving out connections and leads that later become sales.

Since participation is not always determined by raw numbers it’s also important to point out how an exhibitor’s competition being present or not can affect their view of your show.

But what about attendees? How does timing and competition influence ROI? For them, timing could involve their company’s budget or revenue.

  1. Understand and Assess Expectations

Again, since some of the interpretation of the calculation is subjective, expectations also factor in. If someone expected a lot more than what they received, they’ll likely be unimpressed.

That’s why managing exhibitor, client, and attendee expectations are also very important to the return on investment.

Measuring ROI in Events

The aspects above all influence the ROI calculation but here are the things that will help you pull together some numbers that will likely help you influence your exhibitors, client, and attendees.

Exhibitors

Ultimately, you only know what they paid to you. There are many more costs than what you’ll see such as travel, shipping, hotels, customer entertainment, etc. So you can’t do the ROI calculation for them but you can supply them with the following:

Attendees

Attendees tend to be a little more subjective in their calculations because other than defending the expense to a boss when it comes to budget time, the decision may be largely theirs. But that doesn’t mean you don’t need to be involved and there are still things you could provide that would make them more likely to attend again.

If possible, use an exit survey of some kind to find out why they were interested in your event and whether it met their expectations. If you know their why, you will have a better understanding of what they need from you.

You can customize this list based on why your attendees come to your event but here’s a start of what you need to give them to improve their ROI:

With attendee ROI it’s not so much about an actual calculation but about enticing them back. You do this by showing them an enjoyable time at the event and giving them post-event value.

Clients

Your clients want to make sure you made them money but don’t stop with mere registrations,  ticket sales, and attendance. Include these things too:

Finally, provide them with ideas of how you plan on building on your post-event momentum and expectations for next year.

Takeaway

ROI is only a number, not good or bad, if you have nothing to compare it to. If you have never tracked ROI in the past, begin now. If you have, be as consistent as possible in factoring in what goes into your calculations and when they are collected. Your website hits may increase slightly up until a few weeks after your event. Putting together your numbers too soon after close may mean you aren’t able to capture some of that residual uptick.

Event planners work hard to make sure that event attendees are satisfied and happy. Here are 6 ways you can ensure that you leave a lasting impression with your guests.

Attendee happiness is not something that happens by accident, it is something that takes a lot effort and planning. To plan a great event, nothing can get in the way of a positive user experience. It isn’t only big budget events that can make an attendee happy, so no matter if your event or budget is big or small, here are some ways to make sure your participants are satisfied.

Offering plenty of networking opportunities for attendees can help them foster connections that are long lasting and beneficial and in years to come. Attendees will remember that they meet these new people at your event. Networking increases business, leads and opportunities which means that facilitating this is bound to make attendees satisfied and doing it in a low-key and natural way is even better as it doesn’t feel awkward or forced. Also, networking can be an excellent way for attendees to share knowledge and expertise with like minds which can also increase the value of your event to them and offers opportunities to discuss with influencers and experts.

With all the competition and brands seeking their attention, if you have loyal attendees and followers, reward them to keep them happy. Make sure they have no reason to check out your competition. Treating them better by opting for exclusive discounts, early bird offers for past attendees only or regularly run competitions for bigger prizes.

Attendees like to know what is going on so communicate with them, let them know what is happening and make sure information is easy and clear to find and understand. Also, engage on social media and give yourself a presence there so that they know you are easy to reach and listening. Communication is key. We also know that attendees don’t always read or digest information, so make it easy for them to absorb the key stuff.

Get to know your attendees, ask them their problems and what they would like to see and then respond appropriately. Create polls or surveys as well as opportunities to talk about themselves and show that it isn’t all about your brand or business. One of the main ways to show you care is by listening to them and sometimes merely asking the right questions can set you apart from the competition in their eyes.

Obviously, free stuff makes everyone happy. That being said, as much as we wish we had the budget to give out the latest tech or gadget to every attendee, it is not always possible. But you can opt for something a little more frugal instead. For example share knowledge such as an eBook, webinar or short course. Or simply make it more interesting.

Nothing brightens an attendee’s mood more than getting free things right from the start and it tends to put you on the right foot so that your event is received well.

Technology can enhance the event experience and make attendees happy, as well as making their lives easier. Utilizing it in the right way can make a big difference. For example, use event apps to allow attendees to check in and beat the queues, offer exclusive entertainment value with things such as VR or drones.

Even if you don’t have a high budget for the latest in virtual reality, you can still provide the basics such as free WiFi or phone charging stations so that attendees can stay connected.

 

 

Trade shows continue to be a great way for companies to promote their business. Today, with advancements in technology, the benefits of promoting your products, services and business at a trade show have improved dramatically.

Take a look at this infographic from Bags of Ideas for some invaluable tips on how to get the most out of exhibiting at a trade show, before, during and after the event.

Before the trade show:

1. Contact current customers to set up appointments

2. Contact previous attendees by obtaining a list

3. Train your staff to be on the same page

4. Get placement in the show guide

During the trade show:

5. Be groomed and dress professionally

6. Give away promotional items

7. Be loud, stand out

After the trade show:

8. Follow up with leads within 48 hours

9. Personalize sales pitches and offer trade show promotions

10. Examine efforts and determine ROI

trade show success

Many event planners look to regular or cheap phone chargers when planning an event, and while this may work for some events, it’s usually not the best option for your attendees and it often leaves them frustrated.

We’ve taken this into consideration with our charging solutions so that we can provide products that meet the needs of event attendees.

Here are just 4 things you won’t have to worry about when choosing a Veloxity charging station for your next event.

Security of your phone

One of the main reasons why charging stations are convenient is because you don’t have to be present while it’s charging. You’re able to place your phone in a secure charging locker and come back to it when you need to pick it up. Having to watch over your phone can be hassle when using an everyday phone charger.

Making sure attendees don’t trip over charging cables

Running power cables can be a challenge if you don’t have much space to work with. Using a charging station alleviates this issue of having chargers in walkways or in areas where event attendees may trip over them.

Compete with others for an outlet

If you’ve ever attended an event where your battery died, you know all too well that finding an open outlet can be a challenge. Between vendors using outlets to power their displays, event staff shooing you away from outlets, and other attendees fighting to charge their devices, a spare outlet can be a rare commodity.

Worry about an unplugged charger

Have you ever done your laundry in a laundromat, only to come back and find your wet clothes on top of the washing machine with someone else’s dirty laundry in the wash? The same thing happens with phone chargers. If you think that event attendees may unplug your phone charger to use the outlet, consider using a charging station.

Want to impress your attendees at your next event? Consider choosing a Veloxity cell phone charging station instead of regular phone chargers https://veloxity.us/cell-phone-charging-stations-rental/

Mobile apps have been a part of the event technology world for years. Today, events of all sizes in every industry leverage mobile event apps for a variety of reasons. Lately, with the increasing use of smartphones the benefits of mobile apps are even more amplified. However, many organizations are not adapting to mobile apps. Organizations are still wasting hours of employee time and thousands of dollars on paper programs at their events. Event organizers are stressed out, the organization loses money and attendees have outdated information.

This infographic shares 10 other eye-opening and powerful statistics about event planning, attendees and mobile phone event apps. Find out why attendees of all ages want event apps and why choosing an event app is great for you as an event organizers.

mobile apps for events

Events are being revolutionized by mobile devices, making human interaction more efficient and exciting. Phones help bring an event to life and improve how we experience an event.  Because of that, people that attend events want to stay connected. They can’t have their phone dying halfway through because it ruins the event and their experience at that event.

Luckily, most event organizers understand this dilemma and know that they need to provide a source for people to charge their phones. Otherwise, how can fans truly appreciate the event?

Providing phone charging stations at your event can be more than a shelf of dangling cords, or a metal locker with screens.  It is an opportunity to make memorable connections. Low-tech and cheaper charging stations aren’t able to offer this value.

So what are the key characteristics that event organizers should look for in a phone charging station?

Key Characteristics for Event Charging Stations:

Veloxity has spent years perfecting its charging solutions in order to offer the best phone charging station on the market. If you’re looking to rent or purchase a phone charging station for your event, contact us to learn more about our products.

You can have a great conference, but that’s not enough to increase conference attendance the next year.To keep people coming back year after year, you need year-round engagement. To help you streamline some of your efforts, here’s a few ideas on how you can make your next conference even better.

How To Increase Conference Attendance

Customize Your Marketing Efforts

Your marketing efforts for your conference should not be the same for people who have never attended and people who attend every year. Nor should you assume that because someone has attended for the past two decades that you don’t have to include them in your marketing efforts.

While return attendees are an easier to attract than someone who has never visited your conference, they still need to be targeted with interesting learning opportunities, and feel there is still something of value in order for them to attend.

Your messaging to returning attendees should be different than the messaging you use to acquire new attendees. For return attendees, you’ll want to create a campaign of targeted emails that will get them excited about coming back the next year. The messaging that you use can incorporate several different themes, including:

Often past attendees know whether they plan on attending the next conference by the time early-bird registration opens. If you don’t hear from them immediately, reach out. It may have slipped their mind or they may be on the fence. Hearing from you may sway them into sending in their money.

Not everyone sees every social media post or reads every one of your newsletters. While they may remember your conference is in June, they may not remember early-bird starts in March. Reminding them may be the difference between them attending or deciding to spend their time and money elsewhere.

Create an Online Community

Sometimes at conferences you’re unable to say good-bye and exchange information with all the attendees you would like to. People’s travel schedules or work demands sometimes get in the way of attending the final session.

One of the top reasons people return to conferences each year is the relationships they forge or rekindle while attending. An online community through your association, or dedicated to your event, can help attendees stay connected.

Another reason people come to your conference or annual meeting is because of the continuing education sessions. An online community can provide a forum for more in-depth discussion about the topics presented (post conference) or build excitement about what they’ll learn at the next conference.

Use Social Media

Auto posting to social media isn’t enough to increase returning attendee numbers. You want to increase engagement. This means using posts that appeal to your past attendees. Ideas for posts that (generally) receive the greatest shares:

To retain past attendees you must engage them year round. You can accomplish this through interactive posts on social media, consistent messaging through your marketing efforts, and even by creating an online community. Use these tips to keep them talking to one another and about your conference. When they do, make sure you’re there to continue the conversation and stir excitement.

Read next blog: “20 Steps to Take After Your Event”

Events are hard work. You spend time a lot of time planning and preparing, as well as during the event making sure it’s a success.

People often forget what really matters is what you’re doing post-event. Post-event follow up is key to ensuring your attendees’ experiences are stellar.

An infographic by agencyEA, an experiential and event marketing company, highlights 20 steps to take after your B2B event.

Consider this: One study found that 87% of people who bought a product or service at an event also bought a product or service at a later date. How can you take advantage of that behavior? The infographic suggests that after you’ve thanked your attendees and sponsors, be sure to continue to keep them engaged with related online events and other follow-up content.

For more details, and to see all 20 tips to help you keep the buzz going, stockpile customer and prospect data, and more-effectively plan future events, check out the infographic:

steps to take after your b2b event

According to Aaron Smith of Pew Research who published the results of his findings in January of 2017, illustrated that “roughly three quarters of Americans (77%) own smart phones” http://www.pewresearch.org. Over the course of the year at one point or another everyone goes in to crisis mode when they see their battery almost out of juice. Somehow phones always seem to die at the most inconvenient times, whether you’re at a music festival, hospital, or on a college campus. Having phone charging stations at your venue, hospital, college campus and business provide that relief factor everyone is looking for in the desperate state of a drained cell phone battery.

If you’re looking into getting your first phone charging station, deciding whether you’d like to rent a charging station or purchase a charging station is a solid starting point. There are several advantages both ways, but in this article we’re going to discuss 4 reasons why it would make more sense to rent a phone charging station.

Reasons to Rent a Phone Charging Station

1. More Cost Effective

There is no need to spend a lot of money to purchase a charging station if you’ve never used a phone charging station before. Spending a large percentage of your budget isn’t worth it for all customers, especially businesses in the event space. This is why renting a charging station is the perfect solution to a cost effective marketing strategy. Renting a cell phone charging station is only a fraction of the cost of buying one.

2. Less Hassle Without Maintenance

When you rent a cell phone charging station from Veloxity, we ensure that the unit is working properly every time it’s deployed.

3. Veloxity Stores and Ships For you

When you rent instead of buying a cell phone charging station from Veloxity, we take full responsibility in shipping and storing the kiosk. As we rent to hundreds of clients, we are efficient with time and logistics. Let us do the heavy lifting for you.

4. Extra Services

When you rent a cell phone charging station from Veloxity, we make it our top priority to provide you with the best service from beginning to end. Think: Branding, shipping, delivery and installation, and storage. We’re here for you.

Do you have other questions about renting a charging station? Feel free to give us a call to find out how we can help or send us a note.

 

Events like trade shows and conferences can be the cornerstone of any month, quarter, or year.  Whether you are attending or hosting, theses circled dates on calendars hold a world of potential in terms of education, relationships, and opportunities.

However, with so much to gain during these events, there can also be a considerable amount to lose.  Marquee events like multi-day conferences, and even single day trade shows require an immense amount of resources.  Massive investments in time, capital, and people go into planning, implementing, and executing these events.  The same is true for those in attendance.  According to a study from CEIR, 78% of trade show attendees travel over 400 miles.

With so much invested from both hosts and attendees, offering the best experience possible is vital.  So take a look at some of the latest event trends that can pay dividends.

Massages (Our Favorite Top Trend)

Conferences and trade shows can be a physical strain for attendees so consider offering complimentary massages. Just 5 minutes of a back massage can do wonders and wow your attendees. It can be relatively cheap to hire and something your attendees will be sure to remember. Offering massages can also be a great way to sell as you can expect to have attendee’s full attention or cooperation. Consider taking surveys or gathering data in exchange for free massages.

Charging Stations

People that attend your event are already believers, fans, and followers of your brand.  With that said, there is one amenity that you can offer to your attendees that can elevate you to a hero’s status: phone charging solutions.

Posting social media updates, staying in touch with family and co-workers back home, and keeping up with everyday tasks can quickly take their toll on everyone’s devices.  From phones to tablets to laptops, the time is going to come during any well spent day where are a recharge is going to be necessary.  This is where portable power packs and charging lockers can help to turn a good event into a great one. Having a charging station at your event will also benefit you as it is custom wrapped in whatever advertisement you want. A great idea would to have your new product advertised on the charging station.

WiFi

This may sound obvious, but WiFi has become less of an amenity and more of an essential necessity.  The days of offering a “guest access” or WiFi that only works in a certain area, and only with limited participants are gone.  Leveraging the power of highly performing broadband as well as supplemental hotspots can provide everyone the ability to connect, communicate, and enjoy all that your event has to offer.

Signage

Again this may sound obvious, even simple, however signage is a highly important and often underappreciated element of any trade show or conference.  You can never have enough signage! Your signage, whether digital or otherwise should reflect your brand and your event; but most importantly it should help everyone, internal and external, find their way around.

The latest event trends include outdoor signage that helps attendees to the venue, and indoor signage that helps them navigate their way from session to session.  Another thing that can enhance your event’s signage strategy is that they be flexible. Should a session move from one room to another, or additional speakers are added, having the space and ability to add new informational directions can be a benefit.

With over 4 years of sustained industry growth, it’s no surprise that trade shows are a powerful way for companies to attract new business and expose their brands.

There are now over 310 trade show and exhibition centers in the United States and that number has been increasing every year since 2004.

4 in 5 attendees at a trade show, are able to make a buying decision for their company and 46% of attendees are executive or upper management.

According to Skyline, tech at trade shows saw a 12% growth rate in 2014 and will continue double digit growth for the next few years as the industry integrates Wi-Fi, phone charging stations, touch screen displays, and more.

Infographic - The Power of Trade Shows

Cell phone charging stations are starting to become necessities at events.

It’s obvious that pretty much everyone these days has a cell phone and it’s important that your guests and attendees are able to charge their phones. Supplying a place for event goers to charge their phones is more beneficial than you might think. With charged phones people at a events can tweet, post a status to Facebook and snapchat your event creating a buzz. So here are 9 things event planners should consider when planning on renting or buying a phone charging station for events:

  1. Size: The size of the charging station doesn’t just impact how many devices can be powered up at once. It also impacts visibility and opportunities for branding. 
  2. Additional features: Besides offering micro USB and lightning chargers, many stations have additional features such as security lockers and opportunities for branding. Also, make sure there are warranties associated with the charging station you choose.
  3. Cost: Rental prices vary depending on the phone charging station that you choose. You should expect the price range to start at $300. 
  4. Revenue: Charging stations don’t just provide benefits for attendees – they also provide a chance for your event to generate revenue through sponsorships. Make sure you’re choosing a phone charging station that can be branded on their backdrop, face-plate, sides and touchscreens.
  5. Location: There are many things to consider when planning on location for a charging station: Are there electrical outlets nearby? Can the area accommodate high levels of foot traffic? Is the charging unit going to be large enough to be noticed? Or does it need to be small enough to fit on a table or another tight area? You want to have flexibility when planning your event.
  6. Shipping: Costs will change based on the size of the charging stations, but most charging station providers will ship anywhere.
  7. Drayage: Be mindful that some events may charge a fee or labor to move the units to their event location.
  8. Customer Service: Finding a provider that offers 24/7 phone and email support for any technical problems is crucial. You don’t want to be in the middle of an event trying to figure how to fix an issue with your charging station. 
  9. Supplier: Every supplier offers different stations and service. Get to know what is unique about their product, and see if they offer the best fit for what you’re looking for.

What’s Next:

Veloxity offers three different phone charging stations at a reasonable price. To find out more information call us at (855) 844-5060 or email inquiry@veloxity.us.

Cell phone charging stations can decidedly make trade shows more powerful.

Attendees, exhibitors and event planners alike are always armed with their cell phones.

As of 2017 (77%) of US adults own a smartphone. In 2015 (64%) of U.S. adults owned a smartphone, up from 35% in 2011, according to Pew Research.

The next time you are at trade show, conference or event, or even a resturant notice how many people are looking at their phone or tablet as they are sitting, standing or walking?  It’s a way of life.

But what happens when a cell phone or device is loose power?  Panic and frustration.  People look for a nearby outlet and wait for the dreaded red battery symbol to turn green.  What also often happens is that people experience dead battery anxiety and leave an establishment or trade show early in an effort to get plugged-in.

Given that attendees usually spend at least a few hours on the trade show floor, it only makes sense that they might be look for an outlet on the show floor or want to return to their hotel room for a charge.  As result, attendees miss out on trade show presentations and exhibit hall all while exhibitors loose interaction time. It’s one fine mess.

Cell phone charging stations can cure dead battery anxiety and help keep attendees and exhibitors fully charged.

Here are some ways that cell phone charging stations can make trade shows more powerful:

1. Keep attendees at your booth longer by actually providing a service they find unique and personally beneficial.  While you have their attention talk shop!

2. Showcase a promotion or news right on the charging kiosk LCD display screen.  The screen is a great display opportunity to keep attendees interested while they are waiting for their device to charge.

3. Start a conversation by offering a charge and gain one on one time with a prospect. This is a great conversation starter an alternative to the traditional greetings on the trade show floor.

4. Boost your brand by adding your logo and brand identity to front and sides of the charging kiosk.  This extra real estate offers a unique way to promote your messaging and attract your constituents.

5. Sell a sponsorship space to partners or vendors. Sponsors can deliver their message to a captive audience. The interactive touch screen on the top of the kiosk can deliver fully customized video contest to enhance the user experience.

Many companies these days offer cell phone charging stations for trade shows, events and conferences.  Veloxity is one such company that rents and sells cell phone charging kiosks to help make trade shows more powerful.

Stand out from the pack with these creative trade show sponsorship ideas and pointers.

Sponsorships have long been key to exhibitors’ success at trade shows. The symbiotic relationship helps both parties, as companies sponsor exhibitors as a means of directly connecting with a specified target demographic. However, the proliferation of sponsors is making it increasingly difficult to stand out.

With multi-faceted marketing strategies taking over the world of trade show sponsorships, consider the following ideas to put your exhibit at the front of the pack:

Veloxity mobile commercial charging stations with kiosks offer a great opportunity for sponsorship as they are custom wrapped and are a tried and true method to keep attendees at your trade show booth longer. Pair this with the suggestions above, and you’ll be cruising to sponsorship success.

A man cave with a 110-inch Ultra HDTV is a challenge for keeping stadium fans in the stands at sporting events.

Thanks in part to new niceties, crowds at stadiums still go wild despite the continued growth of televised sports.

While scoring high TV ratings is a big money-maker for sporting events, in-person attendance remains crucial to the bottom line in the industry. Across the nation, stadiums are now equipped with swimming pools, massive jumbotron screens, lounges and Wi-Fi networks.

The stadium experience as we know it is transforming at a revolutionary rate. For example, you can still get that footlong hot dog, but high-quality food options are now a staple at every major sporting event. It seems like just yesterday that popcorn and soda were pretty much the only options.

The innovations certainly haven’t stopped, as the future holds many exciting possibilities. One that could prove to be particularly significant is the integration of smartphones into stadium tech. Ordering food and drinks from your seats – or checking bathroom lines before even standing up – is the kind of convenience-driven innovation that will sell tickets.

Another intriguing development is the paperless “loaded ticket” trend. The New York Jets offer pocket-sized smart cards that earn reward points each time they’re scanned at the gate. Much like credit card rewards, consumers can cash in their points for team merchandise, playoff tickets and more.

The perfect complement to these new amenities would be some cell phone charging stations. How convenient would it be to get some extra juice for your phone while waiting in the concession line? Having a sleek charging kiosk that is free to use and can be custom wrapped with any advertisement  your area wants may be the perfect eye catching way to attract business for your company.